Samsung DS5021D: THINGS YOU SHOULD KNOW

THINGS YOU SHOULD KNOW: Samsung DS5021D

THINGS YOU SHOULD KNOW

1. About Stations and Trunk Lines

A

station

is a digital or digital phone or standard telephone connected to the OfficeServ

system.

Telephone

System

A trunk line

is directly connected to your phone company’s telephone network. It allows

you to make telephone calls to parties outside your office(for example, your home) or to

receive incoming calls from external parties.

Outs id e

Trunk Line

Ins ide

Te l e p h o n e

System

Extension

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2. Selecting System Functions

To use the functions of the OfficeServ system you can: press the programmable button that is

registered with the required function, select the function by using the Scroll button and 3 Soft

buttons that are underneath the LCD screen or dial the function code.

For example, if the callback function is required, find the programmable button with this function

first. If this button doesn’t exist, then press the Soft button corresponding to the location of [CBK]

on the LCD screen.

Using the Scroll / Soft Button

The Scroll button is used to display the function menu on the LCD screen. If the Scroll button is pressed, the

LCD screen will show three menus such as [CALL], [OTHER], and [ANS] in a row. If the Scroll button is

pressed again, another menu appears.

Three Soft buttons are located underneath the LCD screen.

Among three Soft buttons, the one on the left is called the left Soft button, and the one in the middle is called

the middle Soft button, and finally the one on the right is called the right Soft button.

Soft button

1.

Press the Scroll button once when the digital

phone is in the idle state and the LCD screen

will show the screen.

2.

First select one of the main menus ; [CALL],

[OTHER], or [ANS]. To select the [CALL] menu,

press the left Soft button, to select the

[OTHER] menu, press the middle Soft button,

and finally to select the [ANS] menu, press

the right Soft button.

!

[CALL] Menu : Displays the functions related to

making a call.

!

[OTHER] Menu : Displays any other functions not related

to answering or receiving a call.

!

[ANS] Menu : Displays functions related to answering calls

at other system devices or pages.

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3.

Keep pressing the Scroll button until the desired

Scroll

function shows up.

If there is a

"

symbol displayed, it means that

additional menus are available.

4.

If the desired function appears on the

LCD screen, select it by using the Soft button

associated with the desired function.

Using the Function Code

Many of the OfficeServ system functions can be invoked by dialling function codes. Please refer to the table

below for the default function codes(these maybe changed in your system-refer to your System

Administrator).

Dial Button Function Dial Button Function

0 Trunk access group number 55+0 Page internal zone 0

10+xxx Answer parked calls 55+1 Page internal zone 1

11 Set calls on hold or clear on hold 55+2 Page internal zone 2

12+xxx Answer call on hold at another

55+3 Page internal zone 3

station

13 Release door lock 55+4 Page internal zone 4

16+xxx Assign speed-dial number 55+5 Page external zone 1

17 Dial stored number 55+6 Page external zone 2

19 Redial 55+7 Page external zone 3

2xx Station number 55+8 Page external zone 4

3xx Station number 55 9 Page all external zones

400 Cancel DND 55+* Page all zones

401 Set DND 56 Answer transfer page

41 Set Message No Ring 57 Clear alarm sensor

42+xxx Cancel message 58 Clear DISA Alarm

43 Set/Return message 59 Change to my station level

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Dial Button Function Dial Button Function

44 Reserve connection to a busy

600 Cancel all call forwarding

station/trunk line

45 Busy station Camp-on 601+xxx Set Forward All Calls

46 Conference 602+xxx Set Forward Busy

47 Enter account code 603+xxx Set Forward No Ans

48 Set station message 604+xxx Set Forward Busy/No Ans

49 Flash 66 Group call pickup

500~529 Station group 67 Night ring answer

53+grp+0 Exclude group 681 Voice Dialler

53+grp+1 Include group 682 Record Voice Dialler

54+zone Transfer page 7xx

Trunk line

55+0 Page all internal zones 8x

Trunk group number

606 + xxx Set Forward Follow me 9 Attendant Console group

65 Direct call pickup

- If the table above does not have the desired function code or the function code

does not match with the desired function, the system’s numbering plan may have

NOTE

been changed ; please consult with your System Administrator.

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Assigning the Programmable Button Extenders

By adding an extender to some buttons, you can use the digital phone more conveniently. For example, if the

extender 4 is added to the [PAGE] button, when this button is pressed, it will allow a page announcement to

be made to stations in page zone 4. Refer to the following table to select the extenders that can be assigned

for each programmable button.

Button Description Extenders

BOSS Director/Secretary 1-4

DP Direct Call Pick-up Station or station group number

DS Direct Station Required station numbers

0=FWD Cancel, 1=FWD All, 2=FWD Busy,

FWRD Call Forwarding

3=FWD No Answer, 4 FWD Busy/No Answer,

5=FWD DND and-6=Follow Me

GPIK Group Call Pick-up 01-20

GCONF Conference group 1-5

IG Group In/Out Required station group 5XX(X)

MMPG Meet Me Page 0-9, *

PARK Park Orbits 0-9

PMSG Programmed Message 01-20

PAGE Paging 0-9, *

SG Station Group Selection 5XX(X)

SPD Speed Dial Personal 00-49, or System 500-999

DIR Directory Name Dialling PERS(1), SYS(2) or STN(3)

VT Voice Mail Transfer Voice Mail Group(5XX)

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1.

Press the

[Transfer] button

.

2.

Press

[1] [0] [7]

.

3.

Select the programmable button that requires

an extender by using the

[!

!Volume"

!!

""

"]

button to, scroll through programmable

buttons and then press the right Soft button,

or press the programmable button to

add an extender.

4.

When the cursor comes to the input area

on the LCD panel, dial the required extender.

5.

Save the extender by pressing the right or

left Soft button. Press the

[Transfer]

button

to finish programming.

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3. Entering Characters

Using the dial buttons of this phone, you can easily enter/edit, letters, numbers and special

characters.

Special Button Used

To enter letters of the alphabet the following special button is used.

!

Button A : Switch to capital/small letters when entering characters.

The A button of the DS-5021D/5014D digital phone is located on the first button of the

bottom row of the programmable buttons below the LCD screen.

An example for the DS-5021D is shown.

Button A

DS-5021D

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Entering Characters

Press the [

!

Volume

"

] button to move the cursor and insert or modify the desired letter.

Press the [Volume

"

] button and move the cursor one space to the right to use the same

dial button letters as the previous letter used.

Procedures for entering characters are described below.

Enter the characters according to the table below. Press button A to switch between capital

and lower case letters.

Dial frequency

12345

Dial button

0

<>. )0

1

Space ? , ! 1

2

ABC@2

3

DEF#3

4

GH I $4

5

JKL%5

6

MNO^ 6

7

PQRS7

8

TUV*8

9

WXYZ9

*

:=[]*

#

#

Space

&

!

:

?

.

%

$

-

<

>

/

=

[

]

@

^

(

)

_

+

{

}

I

;

"

Press the [#] button to enter special characters. Special characters are displayed in the

following order.

#, space, &, !, :, ?, ., ,, %, $, -, <, >, /, =, [, ], @, ^, (, ), _, +, {, }, |, ; , ”,

"

, ’

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4. Configuring My Phone

Allows you to set the feature preferences for your digital phone.

To Change the Digital phone Passcode

The pre-assigned station passcode is 1234. You can change the station passcode if needed.

1.

Press the

[Transfer]

button.

2.

Press

[1] [0] [1]

.

3.

Enter the previous passcode.

4.

Enter the new passcode. The passcode must

be a 4-digit number.

5.

Re-enter the new passcode for confirmation.

If the passcode is entered correctly,

a beep will be heard twice. If four beeps are

heard, it means that the new passcode

entry was unsuccessful.

Please re-enter the new passcode.

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6.

Save the new passcode by pressing

the

[Transfer]

button.

Setting the Answer Mode

Intercom calls can be answered with one of three answer modes. A different answering mode can be selected

for

!

[0] ANS MODE : the answer mode when answering intercom calls.

!

[1] EXEC ANS : the answer mode when answering calls using the executive/secretary hot line.

You must be a designated Boss or Secretary for this option to be available.

1.

Press the

[Transfer]

button.

2.

Dial

[1] [0] [3]

.

3.

Select the call type(ANS MODE or EXEC ANS)

using the

[!

!!

!Volume"

""

"] button

. Move the

cursor by pressing the right Soft button.

4.

Dial

[0](

Ring mode),

[1](

Auto Answer mode),

or

[2](

Voice Announce).

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5.

Press the

[Transfer]

button

and save

the selected entry.

- If your digital phones is programmed for the Voice Announce answering function,

and Call Forwarding No Answer is set, you must press the [Speaker] button or

NOTE

[Send] button to answer before the no an answer timer expires. Otherwise, the call will

be forwarded.

Using the Headset / Handset (Headset Operation)

The DS-5021D/5014D digital phone user can switch between handset mode and headset mode. In headset

mode, you can answer or end a call by pressing the [Send] button or [End] button.

1.

Press the

[Transfer]

button.

2.

Dial

[1] [1] [0]

.

3.

To use the handset, dial

[0] [2] [0]

, and to

use the headset, dial

[0] [2] [1]

.

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4.

Save the selected entry by pressing

the

[Transfer]

button.

- The digital phone can have a headset mode button. If so, press this button when its LED

is off and the digital phone is changed to headset mode and the LED will light up.

NOTE

Press this button again to return the digital phone back to handset mode and the LED

button

goes off.

Enabling / Disabling the Key Confirmation Tone

You can enable or disable a short confirmation tone whenever a dial button is pressed.

1.

Press the

[Transfer]

button.

2.

Dial

[1] [1] [0]

.

3.

To use the key confirmation tone,

dial

[0] [4] [1]

, and to disable that the tone,

dial

[0

]

[4]

[0]

.

4.

Save the selected entry by pressing

the

[Transfer]

button.

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Pulse to Tone Changeover

When making an outside call on a dial

pulse(mechanical) line, press the

[#]

button.

All digits dialled after the

[#]

button will be

sent as tones(electronic method).

Hot Keypad

The hot keypad allows you to make a call or activate the other functions of the OfficeServ system by pressing

the dial buttons or function keys directly, without picking up the handset or pressing the [Speaker] button.

If the hot keypad function is turned off, you must pick up the handset or press the [Speaker] button first.

1.

Press the

[Transfer]

button.

2.

Dial

[1] [1] [0]

.

3.

To enable hot keypad, dial

[0] [3] [1]

, and to

disable, dial

[0] [3] [0].

4.

Save the selected entry by pressing

the

[Transfer]

button.

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5. Volume Adjustment

The [

!

!!

!

Volume

""

"

"

] button is used for adjusting the volume of the handset, speaker, and ringer.

Adjusting Handset Volume

1.

During a call using the handset.

2.

Press the

[Volume"

""

"

]

button to increase

the handset volume.

3.

Press the

[!

!!

!Volume

]

button to decrease

the handset volume.

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Adjusting Speaker Volume

1.

During a call using the

[Speaker]

button.

2.

Press the

[Volume"

""

"

]

button to increase

the speaker volume.

3.

Press the

[!

!!

!Volume

]

button to decrease

the speaker volume.

Adjusting Ring Volume

1.

To increase the ring volume, press the

[Volume"

""

"

]

button while the phone

is ringing.

2.

To decrease the speaker volume, press the

[!

!!

!Volume

]

button while the phone

is ringing.

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6. Types of Signal Tone

The types of signal tone used in this telephone system are described in the following table.

Signal

Usages Signal Interval

Tone Name

A steady tone that indicates

Dial tone

you can begin dialling.

Ring back

Indicates the station you dialled

is ringing.

tone

Indicates the station you dialled

Busy tone

is busy.

Indicates your call is being held

Transfer

and you can dial another

tone

station.

Very short beeps that indicate

Confirmation

you have correctly set or

tone

cancelled a system feature.

* The Signal Interval may vary for each country.

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7. Telephone Status Indicator

The status indicator turns on or off according to the telephone status.

Functions Status of LCD Indicators

Busy/Off-hook Steady red

Extension Ring Flashing red

Trunk Ring Flashing green

Recalling Flashing yellow

Message waiting Flashing red

Calling Denied Fast flashing red within 1-second interval.

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8. Button LED

The [Transfer] button, [Hold] button, and [Speaker] button have a LED that turns on or off

according to the phone status.

Transfer

Hold

Speaker

For incoming external calls or intercom calls ringing at your digital phone the trunk button

LED or Call button LED will flash green. The trunk button LED will flash red on other digital

phones with the same trunk button. While holding a call, the green LED of the trunk line will

blink.

In the following table, the functions of LEDs are summarized.

Functions Button LED Status

Trunk line or functions are in use LED is steady green.

New call is ringing LED is a fast flashing green.

While a call is on hold LED is a slow flashing green or red.

A call recalling to the digital phone LED is a slow flashing yellow.