Sharp AR-M351U: ENTERING A METADATA SET ATTHE MACHINE

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ENTERING A METADATA SET AT THE MACHINE

Once the machine has been installed (and machine settings have been configured), users can scan an

image file at the machine, enter metadata associated with the file, and have the metadata automatically

routed to a computer folder or a third-party application. Follow the steps below to enter metadata at the

operation panel.

1

Select the image send function.

The base screen appears.

[For MX models:]

[For AR models:]

2

Touch the [Mode Switch] key. (MX

models only)

3

Touch the [Data Entry] key.

[For MX models:]

[For AR models:]

4

Touch the [Metadata Settings] key.

(MX models only)

If default settings have

been configured in the

Web pages, go to step

7.

5

The metadata sets that have been

defined will appear (metadata set

selection screen). Touch the key of the

metadata set that you wish to use.

6

Touch the [OK] key.

7

The items defined in the metadata

set will appear as keys (metadata

settings screen). Touch the key of

the item that you wish to enter.

If you selected the

wrong metadata set,

touch the [Metadata

Set] key to return to the

metadata set selection

screen.

Scan

Mode Switch

Send Settings

Ready to send.

Image

Settings

DATA ENTRY

E-MAIL/FTP

MODE SWITCH

Scan

Mode Switch

Send Settings

Ready to send.

Image

Settings

Fax

Data Entry

PC Scan

USB Mem. Scan

Internet Fax

Scan

Mode Switch

Send Settings

Image

Settings

DATA ENTRY

E-MAIL/FTP

MODE SWITCH

Send Settings

Mode Switch

Data Entry

Image

Settings

Metadata

Settings

Metadata Set

Metadata Set Name : 

Metadata 01

Metadata 03

Metadata 05

Metadata 07

Cancel

OK

1/2

ta 02

ta 04

ta 06

ta 08

Metadata Entry

Metadata Set Name : Metadata 01

Metadat

User ID

User Password

Bill Code1

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8

Touch the key of the text string that

you wish to select.

If the selected item has been defined as a

metadata list, the defined text strings will appear

as keys. Select a value from the list.

 (To change the number of selections that are

displayed in the screen, touch the [3

6] key.)

Touch the [OK] key to return to the metadata

settings screen.

If the selected item is defined as requiring

character entry, touch the [Direct Entry] key,

enter the appropriate text string manually, and

then touch the [OK] key.

9

When you have completed entries

for all items, touch the [OK] key.

You will return to the

base screen.

10

Follow the usual transmission

procedure to send the image.

METADATA FIELD DESCRIPTIONS

Three types of metadata are included in the XML file:

• Machine auto-generated data - this data is always included in the XML file and is automatically generated by your machine.

• Pre-defined fields - these fields are automatically recognized by the machine and placed into appropriate XML

tags. These fields are optional and only included in the XML file if configured in the Web pages.

• User-defined fields - additional custom fields can be added to the XML file. These fields are optional and

defined in the Web pages.

<METADATA NAME>

Value1

Value3

Value5

<METADATA NAME>

Value1

Value3

Value5

Value2

Value4

Value6

Cancel

Direct Entry

OK

1/2

3

6

OK

Cancel

et

NOTE

●

With both model, if the defined metadata field is one of the following items, a message will appear and entry

will not be possible. Enter the appropriate information in the corresponding item of the [Send Settings] screen.

Name entered in 

metadata field

Description

Location of entry

fromName

This is the name of the user who sends the job. If the

name is not entered as metadata, the sender name

that is determined according to the usual rule is

applied as metadata.

[Reply-To/SENDER NAME]

(sender name of selected sender)

replyTo

This is the E-mail address to be used for Send result

notification.

[Reply-To/SENDER NAME]

(e-mail address of selected sender)

documentSubject

This is the job subject that appears in the "Subject"

field of an e-mail or on a fax cover page.

When the user has entered the [Subject] in the [Send

Settings] screen on the operation panel, the entered

value is applied as metadata.

[Subject]

(Remains blank until a value is configured in the

Send Settings screen.)

fileName

Enter the file name of the image data to be

transmitted.

[File Name]

(Only when the [Allow Custom Filenames] checkbox

is selected in the Web pages.)

(Remains blank until a value is configured in the

Send Settings screen.)

●

When a metadata set is defined, restrictions can be imposed on the types of addresses that can be selected.

When a metadata set with address restrictions is selected, only the permitted address types can be selected.

●

On machines that have the Document Filing function, the [Data Entry] key will appear in the resend screen on

the operation panel and in the resend screen in the Web pages to allow Metadata Delivery to be performed.