Sharp Ověření uživatele: instruction

MX-FRX5U.book 1 ページ ２００７年３月２０日　火曜日　午後５時８分

Data Security Kit

ENGLISH

OPERATION MANUAL

Kit de seguridad de datos

ESPAÑOL

MANUAL DE INSTRUCCIONES

MX-FRX5U

Kit de sécurité des données

FRANÇAIS

MANUEL D'UTILISATION

Daten-Sicherheitspaket

DEUTSCH

BEDIENUNGSHANDBUCH

Kit di protezione dei dati

ITALIANO

MANUALE DI ISTRUZIONI

Gegevensbeveiligingskit

NEDERLANDS

GEBRUIKSAANWIJZING

Datasäkerhetsprogram

SVENSKA

ANVÄNDARMANUAL

Datasikkerhetsprogram

NORSK

GENERELL BRUKERVEILEDNING

This manual contains very important

information. Please keep the manual in a

Tietoturvan ylläpitotyökalut

SUOMI

safe place where it will not be lost.

KÄYTTÖOPAS

MX-FRX5U

Data sikkerhedssæt

DANSK

BETJENINGSVEJLEDNING

APPLICATION

NUMBER

MACHINE SERIAL

POLSKI

NUMBER

MAGYAR

PRODUCT KEY

ČEŠTINA

‚ͬÓÏ ÙÍÛÊÚ˜ Í˝˝˜‰

—ŒÃäÀ⁄

—Œ¤”Õ”’Ã◊Õ” ’‘„ –”‘¿Ÿ”Õœ◊›‘„

MX-FRX5U.book 2 ページ ２００７年３月２０日　火曜日　午後５時８分

MX-FRX5U.book 1 ページ ２００７年３月２０日　火曜日　午後５時８分

ENGLISH

Contents

Introduction ...........................................................................................................................1

When the data security kit is installed...................................................................................3

● About confidential folders and confidential files of the document filing function..............3

● Restrictions on tandem copying and tandem printing......................................................3

● Security settings in the Web page...................................................................................4

● About transfer of copied data to the machine..................................................................4

ADMINISTRATOR SETTINGS..............................................................................................5

● ADMINISTRATOR SETTINGS LIST................................................................................5

● Using the administrator settings ......................................................................................5

● SECURITY SETTINGS ...................................................................................................5

● PRODUCT KEY.............................................................................................................11

Introduction

The MX-FRX5U adds a security function to the SHARP Digital Multifunctional System.

When the copy function, printer function, network scanner function, fax function, or Internet

fax function of a SHARP Digital Multifunctional System with the security function is used,

the image data that is generated for the job is encrypted, and when the job is finished, the

encrypted data is immediately erased from memory and the hard disk.

Note:

To ensure that the data security function of the data security kit provides maximum security,

please observe the following:

●

The administrator plays an important role in maintaining security. Exercise appropriate care

in selecting the person that will assume the job of administrator for the data security kit.

● Be sure to change the administrator password immediately each time a new person takes

over as administrator.

● Change the administrator password on a regular basis (at least once every 60 days).

● During the procedure for changing the administrator password, the current administrator

password and new administrator password appear in the display. Be sure to complete the

procedure promptly.

● Do not select a number for the administrator password that can be easily guessed.

● The administrator settings are very important for security management. If it becomes

necessary to leave the machine during use of the administrator settings, be sure to press

the [CA] key to exit the administrator settings. The administrator of the machine should

inform users that they are not to access the administrator settings without permission.

● The customer bears responsibility for control of documents copied and faxes received

using the data security kit.

● Even when the data security kit is installed, note that fax data in the public memory box

used by the facsimile expansion kit (AR-FX8) can be read.

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MX-FRX5U.book 2 ページ ２００７年３月２０日　火曜日　午後５時８分

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■ Backing up and clearing data stored with the document filing

function

When the data security kit is installed, data previously stored in the machine with the

document filing function is cleared. Any data that you need to keep is copied to a

computer before the data security kit is installed, and then returned to the machine after

data is cleared from the data security kit following installation. (This work is normally

performed by a service technician at the time of installation.)

Only confidential folders can be used to return data from a computer to the machine

after installation of the data security kit. Before returning data to the machine, create a

confidential folder or folders as needed. For the procedures for storing data on a

computer and returning data from a computer to the machine, see document filing help

in the Web page of the machine.

■ About passwords for the Web page

If incorrect "user" and/or "admin" passwords are entered a total of three times in a row

when attempting to access the Web pages of a machine that has the data security kit

installed, access to pages that require entry of the "user" or "admin" password will be

prohibited for 5 minutes.

NOTE

Some of the procedures for operating the machine change when the data security kit is

installed. The "OPERATION MANUAL (for general information and copier operation)"

explains the procedures for operating the machine when the data security kit is not

installed. This manual explains the changes to those procedures when the data security

kit is installed.

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MX-FRX5U.book 3 ページ ２００７年３月２０日　火曜日　午後５時８分

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When the data security kit is installed

When the data security kit is installed, the following icon

appears on the touch panel. Touch the icon ( ) to view

information on the data security kit version.

When the data security kit is installed, data remaining in the machine is automatically

erased after each copy and fax job.

When data clearing begins, the following message appears for 6 seconds*.

* The duration of the message display can

DATA IS BEING CLEARED.

be changed with the administrator setting,

"MESSAGE TIME SETTING". (See page

10 of the administrator settings guide.)

NOTE

If the machine power is turned off while image data is being cleared from the hard disk

drive or before jobs are finished, the data may not be completely erased. If you do not

wish to leave partially cleared data when the power is turned off, it is recommended that

you use the administrator setting, "CLEAR ALL MEMORY" (page 6 of this manual), to

complete data clearing before turning off the power.

About confidential folders and confidential files of

the document filing function

If an incorrect password is entered three times in a row for a specific confidential folder or

file on a machine that has the data security kit installed, the folder or file will be locked (no

operation will be permitted using that folder or file). To unlock the folder or file, "RELEASE

THE LOCK ON DOCUMENT FILING OUTPUT OPERATION" (page 11 of this manual) in

the administrator settings must be used.

Restrictions on tandem copying and tandem printing

Tandem copying and tandem printing operate as shown below based on the configuration of

the server machine and client machine (whether or not the data security kit is installed).

Client machine

Data security kit: Yes Data security kit: No

Data security kit:

The tandem function can

The tandem function

Ye s

be used. Data is cleared

cannot be used.

from both the server and

Server

client machines.

machine

Data security kit:

The tandem function can

The regular tandem

No

be used. Data is cleared

function can be used.

from the client machine.

3

ENGLISH

Security settings in the Web page

When the machine is used as a network printer and the Pull Print function is used, the data

security kit enables authentication of the user by means of a "USER NAME" and

"PASSWORD". (The Pull Print function allows a file on a previously stored FTP server to be

printed directly from the operation panel of the machine without using the printer driver; see

"Directly printing a file on an FTP server" on page 5-7 of the "OPERATION MANUAL (for

printer)".)

User authentication is enabled by selecting the "Enable User Authentication" checkbox in

the machine's Web page for Pull Print function settings. (This checkbox appears when the

data security kit is installed, and is initially selected (a checkmark appears)).

System requirements and the procedure for accessing the Web page containing this

checkbox are explained in "REMOTE OPERATION VIA A NETWORK" on page 5-2 of the

"OPERATION MANUAL (for printer)". The checkbox appears in the screen shown in step 2

of "■ Storing an FTP server" on page 5-7 of the "OPERATION MANUAL (for printer)".

■ Procedure for directly printing a file on an FTP server when

user authentication is enabled

Your user name and password must be entered following selection of the FTP server

that contains the file to be printed from the touch panel of the machine.

When the FTP server is selected in step 3 of "■ Printing a file on an FTP server from the

operation panel of the machine" on page 5-7 of the "OPERATION MANUAL (for printer)",

a screen will appear prompting you to enter your user name and password for the FTP

server.

Press the [USER NAME] key to enter your user name and the [PASSWORD] key to

enter your password. A letter entry screen will appear in each case. When you have

finished entering your user name/password, touch the [OK] key.

After entering your user name and password, continue from step 4 on page 5-8 of the

"OPERATION MANUAL (for printer)".

About transfer of copied data to the machine

When the data security kit is installed and the Web page is used to copy data stored with

the document filing function to a computer, the copied data can only be transferred back to

the original machine from which it was copied; the data cannot be transferred to another

machine even if the machine conditions are the same.

The [Restore from PC] key will only appear in the Web page and transfer of data back to the

machine will only be possible when a confidential folder is selected.

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MX-FRX5U.book 4 ページ ２００７年３月２０日　火曜日　午後５時８分