Xerox WorkCentre M123-M128-6377: инструкция

Xerox WorkCentre

®

 Pro 123/128/133

Copyright © 2005, 2004 Xerox Corporation. All rights reserved.

1

This guide includes instructions for:

■

Quick Scan to Email Setup

 on page 1

■

Quick Scan to Mailbox Setup

 on page 4

■

Quick Network Scanning Setup

 on page 6

■

Quick Scan to FTP Setup

 on page 8

■

Quick Scan to SMB Setup

 on page 10

Quick Scan to Email Setup

Hard copies can be scanned at the device and sent to remote clients as email attachments in Single TIFF, 

Multi TIFF, PDF, and JPEG format. SMTP and POP3 mail servers are used to send and receive 

email respectively.

See also: 

System Administrator Guide

: Contains detail about email setup.

User Guide:

 Contains information on how to send an email and how different addresses are used 

(Local Address vs. Global Address - LDAP).

Prerequisites for Scan to Email Setup

1.

Confirm that an existing operational network using TCP/IP is available.

2.

Confirm that DNS and the Domain Name have been correctly setup for the 

multifunction device.

3.

Confirm that the following ports are enabled:

■

Scan to Email: [Send Email]

■

Email Print: [Receive Email]

■

Mail Notice Service/Notify Job End by Email: [Mail Notice Service]

Quick Scan Features  Setup Guide

Quick Scan to Email Setup

Xerox WorkCentre

®

 Pro 123/128/133

2

Procedure for Scan to Email Setup

1.

From a workstation, open up a web browser (such as Internet Explorer), and then enter the IP address in the 

format 

http://xxx.xxx.xxx.xxx

 (the xxx’s represent the device IP address). If connected properly, you 

should see a CentreWare Internet Services web page for your device.

2.

Set up the SMTP server configuration via CentreWare Internet Services:

a.

Click the 

Properties

 tab.

b.

Click the 

Protocols Settings

 folder.

c.

Click the 

Email

 folder.

d.

Enter the 

SMTP

 mail server 

Host Name

 or 

IP address

 and 

Port number

 (the default is port 25).

e.

Click on 

Apply New Settings

.

3.

Set up the Machine Email address:

a.

Click the 

Properties

 tab.

b.

Click on 

Machine Details

.

c.

Enter the information for the 

Machine Email Address

.

d.

Click on 

Apply New Settings

.

4.

From the device, load a sample document that you want to email into the document feeder.

5.

Press the 

Email

 button.

6.

There are three ways to include a destination for an email address:

■

Press the 

Keyboard

 button to type an email address using the keypad.

■

Select the 

Local Address Book

, and then select the email destination.

■

If LDAP is enables, you can select the 

Global Address Book

, and then select the destination.

7.

Press the 

Start

 button.

8.

Verify that the recipient(s) received the email with the document attached.

Data to Setup Email

Install 

Requirement

Comments

SMTP mail server Host Name 

or IP address

Required

If using an external mail server, your Internet Service Provider 

will provide you with the mail server name or IP address.

SMTP login/password

Required*

WorkCentre Email address

Required

Local email addresses

Optional

A Local Address Book can be created to store email 

addresses.

LDAP server address 

can be enabled

LDAP Host Name

Displays only email addresses on the corporate (LDAP) internal 

address book.

* Only if the SMTP server requires login and password for authentication.

Quick Scan to Email Setup

Xerox WorkCentre

®

 Pro 123/128/133

3

Scan to Email Troubleshooting

For internal corporate mail servers, substitute the word "Corporate" for "ISP" in the following 

troubleshooting table.

Symptom

Possible Cause

Resolution/Validation

SMTP error at 

multifunction 

device

Incorrect Mail Server or 

Host Name

Validate that the correct ISP mail server name has been entered in the 

SMTP Host Name field.

Incorrect settings in 

Microsoft Outlook 

Express

Verify that you can access the ISP mail server from within Microsoft 

Outlook Express and that all settings are correct.

Incorrect multifunction 

device email 

address entered

Verify that the device is using the correct email address in the 

From: field. The Email address must match what the ISP’s mail server 

is expecting.

ISP requires SMTP 

authentication to their 

mail server

Check with your ISP to determine if this is a requirement. If so, enable 

SMTP authentication for the multifunction device via CentreWare 

Internet Services.

ISP does not allow mail 

on the standard port 

number 25

Check with your ISP to determine if this is the problem. Ask if they can 

accept mail on another port number. If so, change the SMTP port 

number for the multifunction device via CentreWare Internet Services.

ISP requires login to the 

email account via 

Microsoft Outlook 

Express before allowing 

mail to be sent

Check with your ISP to determine if this is a requirement. If so, login to 

the Microsoft Outlook Express account, and then try sending the email. 

If this is successful, you can set Outlook Express to check email every 

5 or 10 minutes for the multifunction device’s email account.

Quick Scan to Mailbox Setup

Xerox WorkCentre

®

 Pro 123/128/133

4

Quick Scan to Mailbox Setup

This feature allows documents to be stored in a mailbox (public or private) for future processing.

See also: 

System Administrator Guide

: Contains detail concerning Network Scanning setup.

User Guide

: Contains information on mailbox setup through the control panel, as well as 

CentreWare Internet Services.

Prerequisites for Scan to Mailbox Setup

Confirm that an existing operational network utilizing TCP/IP is available.

Procedure for Scan to Mailbox Setup through CentreWare Internet Services

1.

From a workstation, open up a web browser (such as Internet Explorer), and then enter the device’s 

IP address in the format 

http://xxx.xxx.xxx.xxx

 (the xxx’s represent the device’s IP address). If connected 

properly, you should see a CentreWare Internet Services web page for your device.

2.

Create mailboxes:

a.

Click the 

Properties

 tab.

b.

Click the 

Mailboxes

 folder.

c.

Click the 

Edit

 button.

d.

Enter the appropriate information.

e.

Click on 

Apply New Settings

.

Note

A password will be required when accessing a mailbox, if mailboxes are password-protected 

on creation.

Data to Setup Scan 

to Mailbox

Install 

Requirement

Comments

Mailboxes are created on 

the device

Required

Refer to the 

User Guide

 for information about how to 

create mailboxes.

Scan Driver is installed

Optional

This utility can be installed via the CD ROM to view/print 

scanned documents.

CentreWare Internet Services

Optional

CentreWare Internet Services can be used to create/edit/view/

print scanned documents from the mailboxes.

Quick Scan to Mailbox Setup

Xerox WorkCentre

®

 Pro 123/128/133

5

3.

From the device, select 

Scan to Mailbox

.

a.

Select the mailbox number to which you want to scan the document.

b.

Load the sample document into the document feeder.

c.

Press the 

Start

 button.

4.

Verify that the scanned document is in the mailbox:

a.

Select the mailbox number to which the document was scanned.

b.

Select 

Document List

.

Procedure for Scan to Mailbox Setup through the Control Panel

1.

From the 

All Services

 menu, select 

Setup Menu

.

2.

Select 

Mailbox

.

3.

Select 

Create/Delete

.

4.

Use the keypad to enter required information.

Note

If a password is entered for a mailbox, no one else can access that mailbox before entering 

the password.

5.

From the 

All Services

 menu, select 

Scan to Mailbox

.

a.

Select the mailbox number to which you want to scan the document.

b.

Load the sample document into the document feeder.

c.

Press the 

Start

 button.

6.

Verify that the scanned document is in the mailbox:

a.

Select the mailbox number to which the document was scanned.

b.

Select 

Document List

.

Quick Network Scanning Setup

Xerox WorkCentre

®

 Pro 123/128/133

6

Quick Network Scanning Setup

Network scanning uses FTP or SMB protocols to transfer scanned documents on to a server or a client. 

Templates and repositories (folders) need to be set up to enable network scanning. See the 

User Guide

 for 

information about how to set up templates and repositories.

See also: 

Quick Scan to FTP Setup

 on page 8: Contains information about setting up Scan to FTP.

Quick Scan to SMB Setup

 on page 10: Contains information about setting up Scan to SMB.

User Guide

: Contains information on how to set up templates and repositories.

System Administrator Guide

: Contains details about Network Scanning setup.

Prerequisites for Network Scanning Setup

1.

Confirm that an existing operational network utilizing TCP/IP is available.

2.

Confirm that your transfer protocol (FTP/SMB) is configured correctly (see the 

Quick Scan to FTP Setup

on page 8, or the 

Quick Scan to SMB Setup

 on page 10).

3.

Repository (folder) needs to be created on the FTP or SMB server to hold the scanned document.

4.

Confirm that the following ports are enabled:

a.

TCP/IP Port

b.

FTP Client Port or SMB Port (depending on which protocol is used)

c.

SNMP Port

d.

SOAP Port

Data to Set Up Network Scanning

Install 

Requirement

Comments

Templates are created via CentreWare 

Internet Services or any other Xerox 

Network Scanning Solutions.

Required Refer 

to 

the 

User Guide,

 "CentreWare Internet 

Services" for more information.

Repositories are created via CentreWare 

Internet Services or any other Xerox 

Network Scanning Solutions.

Required

Refer to the 

User Guide,

 "CentreWare Internet 

Services" for more information.

Kerberos IP Address

Optional

If Remote Authentication is required, then 

Kerberos needs to be enabled.

Quick Network Scanning Setup

Xerox WorkCentre

®

 Pro 123/128/133

7

Procedures for Network Scanning Setup

1.

Create templates and repositories via CentreWare Internet Services.

2.

On the control panel, select 

Network Scanning

.

3.

Select a template from the list. You can also change any other value from the control panel without 

impacting the template configuration; only the current job will be affected. 

4.

Load a sample document into the document feeder.

5.

Press the green 

Start

 button. The job is sent to the server using FTP or SMB protocol as defined within 

the template.

6.

Log on to the FTP or SMB Server. Navigate to the repository (destination) that was specified earlier. 

Your scanned document is located in that folder.

Note

If Kerberos (remote authentication) has been enabled, a separate login screen appears when the 

Network Scanning feature is selected. Documents are not scanned in unless the Kerberos server 

authenticates user access.

Quick Scan to FTP Setup

Xerox WorkCentre

®

 Pro 123/128/133

8

Quick Scan to FTP Setup

Files can be scanned on the multifunction device and routed on to a server or a client using FTP protocol. 

Directory structures (repositories) need to be created on the server to hold the scanned documents.

See also: 

System Administrator Guide

: Contains more detail concerning Scan to FTP setup.

User Guide

: Contains information on how to set up templates and repositories.

Prerequisites for Scan to FTP

1.

Confirm that an existing operational network utilizing TCP/IP is available.

2.

FTP Server/Client exists and is running.

3.

Repository (folder) needs to be created on the FTP server to hold the scanned document.

4.

Confirm that the following ports are enabled:

a.

TCP/IP

b.

FTP Client

c.

SNMP

d.

SOAP

Data to Set Up Scan To FTP

Install 

Requirement

Comments

Repositories need to be set 

up on the FTP server.

Required

This is the location or path of the directory for saving 

scanned documents.

Server IP Address 

Required

This is the IP address of the FTP server.

FTP Login/password 

information

Optional

This is required if the FTP server requires login/password 

authentication. Most FTP servers require a login/password.

Kerberos IP Address

Optional

If Remote Authentication is required, then Kerberos needs to 

be enabled.

Quick Scan to FTP Setup

Xerox WorkCentre

®

 Pro 123/128/133

9

Procedure for Scan to FTP

1.

On the control panel, select 

Scan To FTP

.

2.

Enter all the information required. See the 

User Guide

 for more detailed information.

3.

Load a sample document into the document feeder.

4.

Press the 

Start

 button.

5.

Logon to the FTP server. Navigate to the directory path (repository) that was set up earlier on the server. 

Your scanned document can be found in the specified directory.

Note

If Kerberos authentication (remote authentication) has been enabled, a separate login screen appears when 

the Scan to FTP feature is selected. Documents are not scanned in unless the Kerberos server authenticates 

user access.

Quick Scan to SMB Setup

Xerox WorkCentre

®

 Pro 123/128/133

10

Quick Scan to SMB Setup

Files can be scanned on the multifunction device and routed on to a server or a client using SMB protocol. 

Directory structures (repositories) need to be created on the server to hold the scanned documents.

See also: 

System Administrator Guide:

 Contains detail concerning Scan to SMB setup.

User Guide: 

Contains information on how to set up templates and repositories.

Prerequisites for Scan to SMB Setup

1.

Confirm that an existing operational network utilizing TCP/IP is available.

2.

SMB Server exists and is running.

3.

Repository (folder) needs to be created on the SMB server to hold the scanned document.

4.

Confirm that the following ports are enabled:

a.

TCP/IP Port

b.

SMB Port

c.

SNMP Port

d.

SOAP Port

Data to Set Up Scan to SMB

Install 

Requirement

Comments

Server IP address 

Required

This is the IP address of the SMB server.

Server Shared Name

Required

This is the name assigned to the shared folder on the 

SMB server.

Repository -- directory path, 

where the document will 

be stored on the SMB server

Required

This is the location or path of the directory for saving 

scanned documents.

SMB Login/password 

information

Optional

This is required, if the SMB server requires login/password 

authentication. Most SMB servers require a login/password.

Kerberos IP Address

Optional

If Remote Authentication is required, then Kerberos needs to 

be enabled.

Quick Scan to SMB Setup

Xerox WorkCentre

®

 Pro 123/128/133

11

Procedure for Scan to SMB Setup

1.

On the control panel, select 

Scan To SMB

.

2.

Enter all the information required. See to the 

User Guide

 for more detailed information.

3.

Load sample document into the document feeder.

4.

Press the 

Start

 button.

5.

Logon to the SMB server. Navigate to the directory path (repository) that was set up earlier on the server. 

Your scanned document can be found in the specified directory. 

Note

If Kerberos authentication (remote authentication) has been enabled, a separate login screen appears when 

the Scan to SMB feature is selected. Documents are not scanned in unless the Kerberos server 

authenticates user access.

Xerox WorkCentre

®

 Pro 123/128/133

12